A management company is contracted by the Board of Directors to provide such services as: Collection of dues, supervision of subcontractors, obtaining bids for subcontracted services, providing financial statements and collection reports, as well as a general clearing house for problem solving, communications with homeowners and the Board of Directors and to serve in an advisor capacity. The management company reports directly to the Board and all decisions are made by a majority vote of the Board of Directors.
The Declaration is the document that establishes an association. It defines what makes up a unit, common and limited common elements and is the collection of covenants imposed on the property to provide for the power, authority, and responsibility of the association in making and enforcing rules, and the obligation of each owner to share on some basis the funding of the costs of the association's operations.
The Covenants, Conditions and Restrictions (CC&R's) are the governing legal documents in a homeowners association that set up the guidelines for the operation of the planned community as a non-profit corporation. The CC&R's were recorded by the County Recorder's office of the county in which the property is located and are included in the title to your property. Failure to abide by the CC&R's may result in an enforcement assessment to a homeowner by the association.
Most associations have developed Rules and Regulations as provided for in the Declarations, CC&R's and adopted by the Board of Directors. Rules are established to provide direction to the homeowners for common courtesies with regard to parking, vehicles, pets and pool use hours, etc. In addition, your Association will adopt Architectural Guidelines with procedures for submitting requests to make exterior changes to your home. Such changes may include patio covers, decks, landscaping, exterior color changes or extensive interior changes and additions. These rules and guidelines are set up to maintain the aesthetic value and integrity of the community on behalf of all owners, and hopefully protect the market value of your investment as well. Violations of these rules may result in action by the Board of Directors and an enforcement assessment. In addition, if you proceed with an exterior improvement or change, without written approval of the Board of Directors, or Architectural Committee, as applicable, you will be required to remove or correct the alteration and/or have a enforcement assessment given to you for the violation.